Weather Related Cancellations & Delays
Please take a few minutes to review the school closing procedures listed below. We know our decision to close schools in poor weather has a big effect on families. We also believe students benefit both academically and socially by being in school. We will balance these factors with factors of student safety when it comes to decisions regarding school closings.
How are CCA Families notified?
A notification will be texted/emailed through our mass notification messaging system. Please check in your PowerSchool account to ensure you have the correct cell number and email listed to ensure that you receive these messages.
You can check on weather related changes and school schedules by:
- Visiting our district and building websites
- Facebook @ccaclippers
- Twitter @ccaclippers
- View closing and delays KCRG Weather Closings
- Tuning in to KCCK-88.3 FM, KDAT-104.5 FM, KHAK-98.1 FM, KKRQ-100 FM KRNA-94.1 FM, KXIC-800 AM, WMT-600 AM radio or KCRG-TV 9, KGAN-TV 2, and KWWL-TV 7.
How do we make our decision?
Our decision to open or close the schools in poor weather is based on an analysis of factors such as:
- Information on road conditions from transportation staff, highway patrol and county roads departments. We consider all of the roads in the district. Even if your street or road looks clear, travel elsewhere in the district may be dangerous. Additionally, we factor in the safety of high school students that may be driving to school.
- Amount of snow and ice accumulated, predicted duration of any precipitation, and temperature and wind chill. We recognize some students walk to school and some wait outside for the bus.
- Building and parking lot conditions. We confirm that we have heat, electricity, and water, and confer with maintenance staff members who are responsible for clearing and treating school parking lots and sidewalks.
- What other school districts are doing. We share information among schools as part of the decision making process.
- Weather predictions. We consider weather predictions, and often consult with area meteorologists.
Who makes the decision?
As superintendent of schools, I am responsible for the final decision, based on the above factors and recommendations from the director of transportation.
When is the decision made?
I must make the decision by 5:45 AM in order to contact administrators, post the decision on our website and notify radio and TV stations. This means that information on school closings or delays should be available between 6:00 and 6:30 AM.
Will we close school if conditions worsen?
Once we make the decision to open the schools, many parents rely on it and may already have left for work. Once in school, we will typically keep students through the day. In extreme conditions, we may need to have an early dismissal, but we will provide notice as indicated above.
Although we do our absolute best in this process, we know that no perfect decision exists for all involved. If you do not feel as though it is safe for your child to attend school, use your best judgment. Students missing school for weather related reasons will be counted absent, but will be allowed to make up school assignments. We would also appreciate your encouragement with teenage drivers to utilize the existing bus service or another alternative to driving in poor conditions.
Our first and foremost consideration is the safety of our students and staff. We take a number of steps to ensure they have a safe trip to and from school. Many factors go into the determination of whether to hold school:
- Monitoring Current Conditions & Forcasts - Prior to a storm, district personnel monitor forecasts and live radar images to help determine if a weather system is likely to impact the current conditions. For example: If there is six inches of “powder” snow on the ground and the forecast is for high winds, this could cause visibility problems. If the road is slushy, but temperatures are forecast to drop quickly and drastically, this could be a factor.
- Personnel on the Street - District personnel take to the streets to determine the actual conditions in the district. If a storm is at night or predicted for the morning, Support Services personnel begin monitoring actual conditions between 2:30 and 3:00 am, and continue throughout the early morning hours. District personnel also clear lots and sidewalks, and sand and salt as necessary.
- Ability to Clear Pathways - We take into consideration whether we will be able to clear school sidewalks and parking lots – is there too much snow to clear in a timely fashion, or is snow continuing to accumulate at a rate in which it cannot be cleared adequately?
- Monitoring Temperature - We take into account the temperature and wind chill, both to determine air temperature safety, but also to determine the possibility of changing road conditions.
- Visibility - Visibility is monitored; if blowing snow causes poor visibility this could be a factor in cancellation.
Coordination of Sources - All of these factors are taken into consideration and a decision is made through communication and data input from many sources. In addition, the district coordinates with city staff and police regarding any decision that is made.
Parents should always keep in mind that in addition to the precautions taken by the school district to monitor the conditions, on days when the decision is made to have school, parents can still determine if it is unsafe for their children to travel to and from school, or if a delay in getting to school is appropriate.