Public Records Request

Iowa’s public records law allows for any person to make a request to local and state government agencies. Most school district records are available to the public and many CCACSD reports, data, policies and other information are available on this website. If you have a public request, you may wish to first use the search bar at the top of this page to see if the information you are looking for is available immediately online.

While many public records are available at no costs and in a short amount time (including immediately for items posted on our website), state law does allow public entities to charge for the actual costs associated with compiling records prior to the start of discovery. Please review Board Policy 901 Public Examination of School District Records

If requesting high school transcripts, please fill out the form on the Transcript Request website page.

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district.  These hours are 8:00 AM to 4:00 PM Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact the Clear Creek Amana Community School District (CCACSD) board secretary as custodian of district records, or their designee and make arrangements for the viewing.  The CCACSD board secretary as custodian of district records, or their designee will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a reasonable fee for the copy.  Persons wanting compilation of information may be assessed a reasonable  fee for the time of the employee to review and compile the requested information. The district will make every effort to provide the public record requested at no cost other than copying costs for a record which takes less than thirty minutes to produce.

Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Confidential Records

Pursuant to Iowa law, the CCACSD board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

• Security procedures
• Emergency preparedness procedures
• Evacuation procedures
• Security codes and passwords

It is the responsibility of the CCACSD board secretary to maintain accurate and current records of the school district.  It is the responsibility of the CCACSD board secretary as custodian of district records, or their designee  to respond in a timely manner to requests for viewing and receiving public information of the school district.

The following procedures apply regarding access to The Clear Creek Amana School District records:

1. Photocopying charge - $1.00 per page;
2. Search fees - $30.00 per hour;
3. Incidental expenses related to providing copies of the records, including but not limited to supervision of the examination of the record, may also be charged at an hourly rate of $30.00 per hour.
4. Search, supervisory, copying, and incidental fees are charged when this time exceeds fifteen (15) minutes.  At any time a fee is assessed, there is a minimum fifteen (15) minute charge.  Fees may be modified or reduced if the records cannot be found or produced or for any other reason at the discretion of the Director.
5. $30.00 is based on average hourly wage of the The Clear Creek Amana School District employees who normally would perform this task.
6. A copy of the fee schedule outlined above is posted in a public place in each office.
7. The District charges the requester actual postage required to mail documents.
8. Payment is expected prior to completion of request for records.
9. All funds generated from this policy are placed into a miscellaneous local income account.