CONTRACTORS: NOTICE OF PUBLIC BID LETTING FOR THE CLEAR CREEK AMANA CSD BASEBALL-SOFTBALL COMPLEX PROJECT, TIFFIN, IOWA AND THE TAKING OF BIDS THEREFORE.

NOTICE IS HEREBY GIVEN: BIDS FOR THE CLEAR CREEK AMANA CSD BASEBALL-SOFTBALL COMPLEX PROJECT WILL BE ACCEPTED FOR REVIEW AND CONSIDERATION.

Sealed bids for the Clear Creek Amana Community School District (CCA CSD) Baseball-Softball Complex Project will be received on May 25, 2023, at the CCA CSD Administration Office, 1486 Highway 6 NW, Oxford, IA, 52322, before 2:00 p.m., CST, according to the designated clock in the CCA CSD Administration Office.  The Proposals will be publicly opened and read shortly after 2:00 p.m., May 25, 2023, at the CCA CSD Administration Building Board Room, 1486 Highway 6 NW, Oxford, IA.  Neither the Owner nor its agents will assume liability for the inability of a bidder to submit a bid in a timely manner.  Bidders bear full and complete responsibility for the timely submission of such bid. Bids received after the deadline will be rejected. 

Scope of work includes but is not limited to the following: Project will include a new competition baseball field and softball field. Each will have spectator seating for approximately 400, a press box, backstop netting, dugouts, batting tunnels, fencing, and lighting. A concessions and restrooms building will be provided. The project will also include a practice softball field, relocation of shotput and discus, an entry gate, and other site improvements necessary for the new athletic facilities.    

CONTRACTS:

Bids will be received and project constructed under a single prime contract.  Bids must be on a lump sum basis.  Work to commence on or about June 19, 2023, and be substantially complete, including all seeding of the new athletic fields, on or before September 20, 2024. Final Acceptance of the Project shall be on or before October 15, 2024.

DOCUMENT AVAILABILITY:

Bid documents will be available for viewing at the CCA CSD Administration Office, 1486 Highway 6 NW, Oxford, IA 52322, the Architect/Engineer’s office, 1466 28^th Street, Suite 200, West Des Moines, Iowa 50266, and at the following websites:

Construct Connect, www.constructconnect.com

Dodge Data Analytics, www.construction.com

Master Builders of Iowa Construction Update, www.iowaconstructionupdate.com or www.mbi.build

Omaha Builders Exchange, www.omahaplanroom.com

Complete sets of bidding documents are available from Action Reprographics, 515.288.2146.   Bidders may contact Action Reprographics and visit their website (www.actionrepro.com) to order the Bid Documents.  A $100.00 deposit or current MBI/ABC Plans Request Card, made payable to Clear Creek Amana CSD is required which will provide for a complete paper copy of the drawings and Project Manual specifications.  Any shipping and handling costs are the responsibility of the bidder. Bidders have the option to download electronic Specifications and Drawings in lieu of the paper copy.  Plan deposits will be refunded upon the return of the documents, in reusable condition to Action Reprographics within 14 days after the award of the project.  Failure to comply will result in the forfeiture of the plan deposit.

BIDDING REQUIREMENTS:

Each Bid shall be submitted on the Bid Form provided with the Bidding Documents.  No oral, facsimile or telephonic bids or modifications will be considered.  Bids shall be addressed and delivered to the 

CCA CSD, 1486 Highway 6 NW, Oxford, IA 52322 — Attention Dr. Corey Seymour, Superintendent, in sealed envelopes marked with the Project Name and name and address of Bidder. All bids shall be sealed and plainly marked.  Any alteration of the bid form may be cause for rejection of the bid. Signed copies of the Construction Progress Schedule and Resident Bidder Form are to be included with the bid.

Each Bid shall be accompanied by a Bid Security in the amount of five percent (5%) of the total bid submitted.  Bid Security must be in the form set forth in the Instructions to Bidders and submitted in a separate sealed envelope clearly labeled Bid Security. Bid Security must be in one of the following forms: Certified Check, Cashier’s Check, Certified Share Draft or an approved Bond Form.

The successful Bidder will be required to furnish a Certificate of Insurance and Performance and Labor and Material Payment Bonds both in an amount equal to 100% of the Contract Price and in accordance with other requirements outlined in the Bid Documents.

Should the successful bidder fail or neglect to furnish satisfactory performance/payment bonds, refuse to enter into a Contract on the basis of the bid, or fail to meet the requirements of this Notice and the specifications regulating the award, the bidder’s security may be retained as liquidated damages.  No bidder may withdraw its bid for a period of forty-five (45) calendar days after the date and hour set for opening of bids.           

IOWA STATE SALES TAX:  This project is tax exempt.  Do Not include Iowa State Sales Tax in any calculation of Bid totals. Contractors and Suppliers will be provided an Iowa sales tax exemption certificate for this project.

All bidders must provide a statement regarding the bidder’s resident status.  This statement shall be on the Bidder Status Form designated by the Iowa Department of Labor commissioner and available online.  The statement must be signed by an authorized representative of the bidder.  Failure by any bidder to provide a completed statement with its bid may result in the Board of Education rejecting the bid as non-responsive.

BASIS OF BIDS:

The Board of Education of the CCA CSD reserves the right to conduct such investigations as it deems necessary to assist in the evaluation of any apparent low bidder to establish the qualifications, experience, number of employees, and responsibility of the bidder to do the work. The District may require submission of AIA Document A305, Contractor Qualification Statement, at its discretion to the apparent low bidder.

The Bidder shall include all requested Forms and attachments with their submission of the Bid Form; failure to comply may be cause for rejection. Consideration of bids and the award of contract may be made by the CCA CSD to the lowest responsive, responsible bidder determined on the basis of a combination of the base bid and selected alternates at its meeting on June 7, 2023, 6:00 p.m. in the CCA CSD Administration Office Board Room.  The right is reserved to reject any and all bids, or any part thereof, and to waive informalities or irregularities and to enter into such Contract or Contracts as shall be deemed in the best interests of the CCA CSD.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa.

All bids will be governed by applicable provisions in the Iowa Code and Board Policies.

A Pre-Bid Meeting is scheduled for May 10, 2023, at 10:00 a.m. local time at the CCA CSD Administration Office Board Room. A tour of the site will be conducted after the meeting.                                                                     

Lori Robertson
Finance Director/School Board Secretary
Clear Creek Amana Community School District